Updated August 31, 2020

Dear DSA Taekwon-Do Students and Family,

We are very excited to welcome our students back to DSA Taekwon-Do! Although, many things have changed due to the COVID 19 pandemic, our commitment to your safety have never wavered.

The decisions made within this manual have been made in light of provincial guidelines from the Ministry of Health, WorkSafe BC, as well as our particular building, our staff, and of course the students who will choose to return and those who will continue to learn remotely. It is important to remember that this is a voluntary return and the school will remain firm in its expectations so that all staff and students remain safe and healthy.

Furthermore, the guidelines stated below could change due to any number of reasons.

Risk Assessment

FACTS:

The virus that causes COVID-19 spreads in several ways. It can spread in droplets when a person coughs or sneezes. It can also spread if you touch a contaminated surface and then touch your face.

The risk of person-to-person transmission increases the closer you come to other people, the more time you spend near them, and the more people you come near.

The risk of surface transmission increases when many people contact the same surface and when those contacts happen over short periods of time.

STEPS TAKEN:

a. We have involved all instructors and parents.

b. We have identified areas where people mainly the front door, the waiting room, training area and front desk.

c. We have identified job tasks and processes where workers are close to one another or members of the public.

d. We have identified the tools, and equipment that members and workers share while working.

e. We have identified surfaces that people touch often, such as doorknobs, reception desk, and light switches.

f. Implement Protocols to Reduce the risks

First Level Protection (Elimination)

Limit the number of people at the workplace and ensure physical distance whenever possible.

Skeleton Staff:  We have limited the number of our staff to reduce the number of people in the office. We ask for your patience.

Scheduling: Please be on time for your classes. We have taken care to strategically schedule appointments to reduce the number of people in the dojang.

Zoom Training: Online training has been made available to all students.

All appointments or inquiries must be made by phone, text messaging or email.

The number of appointments are reduced and online zoom training made available.

Students are asked to come alone.

 Students must wait outside of the dojang until their appointment time. They will be allowed in when the previous class has left.

Second Level Protection (Engineering) Barriers and Partitions

Waiting Area: We have installed plexiglass barrier at the front desk and removed our waiting area.

We have included barrier cleaning in our cleaning protocols.

Training Space: Students will be confined to their own 6×2 meter space and keep watch of their distance from other students.

Students are encouraged to use the washroom at their own houses before coming to class to minimize washroom use at the dojang. The washroom must be sanitized after each use.

Third Level Protection (Administrative) Rules and Guidelines

COVID-19 Screening: Our office will communicate with students beforehand to ask some screening questions. You will be asked those same questions again before entry to the office. This will include a temperature check.

Staff Screening: All dentists and staff are screened daily for COVID-19 symptoms. They will also change into and out of work clothes at the dojang.

Hand Sanitization: We have hand sanitizers that we will ask you to use when you enter the office. clinic. Staff must perform hand hygiene upon entry to the dojang.

Students and staff will wash their hands at the following times:

o When they first enter the dojang.

o Anytime they leave the training area and return they will wash their hands

o After any sneeze or cough.  

 Personal  Protective Equipment (PPE):  Our staff will be wearing masks and/or face shields while teaching.   Students effective September 14, will be required to wear masks and/or face shields as much as possible.

Sterilization and Disinfection: Except for Little Dragons, all students must sanitize their space as soon as they come in. For the last class, students must also sanitize their space at the end of class including any adjoining common areas. No sharing of equipment is allowed. Any equipment touched or used must be sanitized at the end of class.

High touch areas: are sanitized multiple times a day.Wipe down all equipment after each use.

On Sparring Day: students may bring someone in their “Social Bubble” to help with training. They may touch each other and simulate sparring or use equipment.

Uniform: Students must wear laundered uniforms at all times. If not possible, they can wear white shirt and their dobok pants or track suit.

Drop off Routines:​ 1 parent or caregiver will accompany their child (if below age 9) to the dojang door. WAIT OUTSIDE.  Students age 10 and up can line up outside the door independently, provided the parent can guarantee that they will follow social distancing rules and be able to answer questions pertaining to their health.

Parents and students must maintain 2-meter social distancing while waiting outside (rain or shine).

DSA Staff will signal them to come in and:

One child will enter at a time after the staff has gone through a verbal confirmation of symptoms check with the student, parent or caregiver  Parents should perform a daily check before leaving the house so that they are not turned away once at the school.

The student must  head directly to the hand sanitizing station, then head to their designated training area. Once seated the next student will enter to wash their hands and so forth.

Pick up Routine: Parents will wait outside while social distancing from each other. Students will exit one at a time.  Students who go home on their own must have a written permission slip from their parents to be allowed to go out.

All students must be picked up on time. As soon as students are picked up families need to go home.

Parents, depending on the number of children, should plan for approximately 10 to 20 minutes in drop off and pick up procedures.

Other materials: As sparring will not be allowed for the meantime, no other materials are allowed except for a water bottle and their handbooks which they have to keep within their training area while in the dojang. 

Students must be able to be independent with their clothing (e.g. if your child cannot tie their own belts, they are excused from wearing their belts for now.

 Parents will need to take precautions for disinfecting their child’s uniform, handbooks and water bottle when they get home. 

All items and supplies brought to school will need to be taken home each day for sanitation purposes.

If child is exhibiting any symptoms, please stay home.  If your child has seasonal allergies please get a doctor’s note indicating so.

Fourth Level Protection:Using Masks

Mask:  Since the mask is not mandated by the PHO, a  mask is not mandatory to be worn at all times. However, for the safety of everyone, effective September 14, a mouth cover must be worn as much as possible.  This means they may remove it from time to time but must wear whenever possible, especially during activities that involves high breathing.

Everyone must wear masks when social distancing restrictions are not possible.

Reduce the risk of surface transmission through effective cleaning and hygiene practices.

The instructor must do a thorough sanitation at the end of the day.

Handwashing policy: Hand hygiene to be performed upon entry to the office and upon entry and exit of operatories.

Signage are posted throughout the office.

High touch areas, including washrooms are sanitized multiple times a day.

Unnecessary tools and equipment were removed.

Develop policies

Our workplace policies ensure that workers and others showing symptoms of COVID-19 are prohibited from the workplace:

Anyone who has had symptoms of COVID-19 in the last 10 days. Symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat, and new muscle aches or headache.

Anyone directed by Public Health to self-isolate.

Anyone who has had COVID19 testing must show a negative result before attending classes at the dojang.

Anyone who has arrived from outside of Canada or who has had contact with a confirmed COVID-19 case must self-isolate for 14 days and monitor for symptoms.

Visitors are prohibited or limited in the workplace.

Ensure workers have the training and strategies required to address the risk of violence that may arise as customers and members of the public adapt to restrictions or modifications to the workplace. Ensure an appropriate violence prevention program is in place.

Our policy addresses workers who may start to feel ill at work. It includes the following:

Sick workers should report to the instructor, even with mild symptoms.

Sick workers should be asked to wash or sanitize their hands, provided with a mask, and isolated. Ask the worker to go straight home. [Consult the BC COVID-19 Self-Assessment Tool, or call 811 for further guidance related to testing and self-isolation.]

If the worker is severely ill (e.g., difficulty breathing, chest pain), call 911.

Clean and disinfect any surfaces that the ill worker has come into contact with.

Develop Communication Plans and Training

We have a training plan to ensure everyone is trained in workplace policies and procedures.

All workers have received the policies for staying home when sick.

We have posted signage at the workplace, including occupancy limits and effective hygiene practices.

We have posted signage at the main entrance indicating who is restricted from entering the premises, including visitors and workers with symptoms.

Monitor and Update

We have a plan in place to monitor risks. We make changes to our policies and procedures as necessary.

Workers know who to go to with health and safety concerns.

When resolving safety issues, we will involve joint health and safety committees or worker health and, other workers.

Assess and address risks from resuming operations

We have a training plan for new staff.

We have a training plan for staff taking on new roles or responsibilities.

We have a training plan around changes to our business, such as new equipment, processes, or products.

We have reviewed the start-up requirements for vehicles, equipment, and machinery that have been out of use.

We have identified a safe process for clearing systems and lines of product that have been out of use.

We are looking forward to being there for you in-person again. If you have any questions or concerns, please feel free to contact us.

Sincerely,

DSA Taekwon-Do